Finance & Office Administration Assistant, New Delhi

As Finance & Office Administration Assistant you will be responsible for the day-to-day office and finance administration for Toaster India. You will be working directly with our Executive Producer in India along with the Global Finance team based in London.

In addition to the skills required below, being proactive and able to bring new ideas to the team are highly valuable qualities for the position, which also requires the ability to work independently. The Office Administration Assistant deals with highly sensitive confidential information on a daily basis, therefore it is fundamental to have a high sense of discretion.

Required skills and responsibilities:

  • Being the first point of contact and manage all issues with Toaster contractor invoices, cross check on our project management system against timesheets recorded and provide invoices to London Finance Assistant for processing and payment.
  • Control of all production and 3rd party costs/invoices, ensuring they have been logged on the project management system and Project Lists worksheets (Liaise with Production team where necessary).
  • Liaise with Executive Producer and the Client for overdue PO for billing, along with communicating current PO status with London finance team.
  • Chasing overdue client Invoices & liaise with P2P/PM or directly with client to resolve issues.
  • Assist in the booking of travel and accommodation for team members
  • Assist in award entry bookings and payments
  • Review and helping to manage budgets (monthly petty cash/nights out/ad-hoc entertainment expenses/trainings/offices purchases etc…..)

Familiarity with the following software is desirable:

  • Google Apps
  • Screen Dragon